> For the complete documentation index, see [llms.txt](https://enable-advisory-1.gitbook.io/the-way-we-work/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://enable-advisory-1.gitbook.io/the-way-we-work/expenses.md). # Expenses Expenses arise out of everyday business from running the enable office through to travel expenses including for clients. The treatment of expenses varies dependent on source and whether we intend to claim costs back from a client.​ #### Smart Receipts We use “Smart Receipts” to track expenses. Smart Receipts is a free smart phone app. Separate folders can be kept for different jobs or personal expenses.​ {% hint style="info" %} #### The User Guide for Smart Receipts is located here: #### {% endhint %} {% hint style="success" %} When entering expenses, please ensure you have selected “Include Tax Field”. To select this, please go to the following location: Settings > General​ {% endhint %} #### **Enable Debit / Credit Card** If you incur an expense on your Enable Debit / Credit Card that is not claimable from a client, the receipt should be emailed to our XERO inbox . These receipts will be matched against the bank account following the last day of the month and any questions or clarification sort.​ #### **Enable expenses paid by you** When you incur a legitimate expense not using Enable travel or Debit / Credit Cards we need a record. Please use Smart Receipts and attached receipts and email a report on a monthly basis. We will process these as part of our end of month tasks by EOM + 5 days. #### Job Costs Where expenses are incurred for a particular job and are to be claimed back to a client we use Smart Receipts to track expenditure and keep the records or invoices we are required to pass on to the client. {% hint style="success" %} **Steps to follow:** 1. Please ensure you run a report that shows before GST and after GST. 2. Jobs Costs are then entered into WorkFlowMax (WFM) as net of GST as Unit Cost and Unit Price. \ We don’t charge a markup dated the last day of the month. {% endhint %}